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Helm Operations Software inc

Controller

General & Admin – Victoria, British Columbia
Department General & Admin
Employment Type Full-Time
Minimum Experience Experienced

Position Overview:

The Controller position creates financial transactions and then creates financial reports from that information. The creation of financial transactions includes posting information via accounting journals or accounting software from such source documents as customer invoices, cash receipts, and supplier invoices. The Controller also reconciles accounts to ensure their accuracy.

Primary Responsibilities:

Operational Duties

  • Monitor office supply levels and reorder as necessary.
  • Monitor fixed assets.
  • Maintain an orderly accounting filing system.
  • Maintain the chart of accounts.
  • Maintain a system of controls over accounting transactions.
  • Maintain the annual budget.
  • Provide clerical and administrative support to management as requested.

Transactional Duties

  • Pay supplier invoices in a timely manner.
  • Take all reasonable discounts on supplier invoices.
  • Pay any debt as it comes due for payment.
  • Issue invoices to customers.
  • Collect sales taxes from customers and remit them to the government.
  • Ensure that accounts receivables are collected promptly.
  • Responsible for contacting customers (in conjunction with the account owner of the customer) to obtain payment of overdue invoices.
  • Record cash receipts and make bank deposits.
  • Conduct monthly reconciliation of balance sheet accounts to ensure their accuracy.

Reporting

  • Issue financial statements.
  • Calculate variances from the budget and report significant issues to management

Compliance

  • Coordinate the provision of information to internal auditors for the annual audit
  • Monitor debt levels and compliance with debt covenants
  • Ensure that the company files all required reporting with all local, provincial, state, and federal government reporting requirements and tax filings
  • Aid in the SRED filing and any other grants

Working Conditions:

Work will be conducted primarily in the office. There may be occasional travel as needed to conduct meetings. Periodic weekend work is expected to meet reporting and audit deadlines.

Critical Success Factors:

  • Ability to fully participate as a valued contributor to the Helm team.
  • Work to meet strict schedules and project milestones while maintaining quality.
  • Work under the supervision of company officers with considerable latitude for independent judgment. Work well independently and through team efforts.
  • Be goal-oriented and achieve stated objectives with help and direction from management and peers.
  • Support Helm’s culture of loving to win, caring deeply about our purpose as an organization, accountability for one's role, and enjoying the ride as a team.

Experience:

  • Accounting: 2 years (Required)

Education:

  • Bachelor's Degree (Required)
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  • Location
    Victoria, British Columbia
  • Department
    General & Admin
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
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